Music Masters, Inc. - Day of Planner Packages

Why not leave all the little wedding day tasks to us? Let your Mother and Bridesmaids enjoy the day! Don't skimp on a less experienced wedding coordinator with no Certification. You only have one chance to have the wedding of your dreams. Also, if you are just thinking of having a former bride or friend take care of the day-of duties, don't, usually she only has experience with one other wedding ...hers...she doesn't have any experience working with vendors or surprises that may arise throughout the day. We handle the following to make your day a smooth success:

• Ceremony Program suggestions and layout
• Review program before printing for errors, etc.
• We will arrive at least one hour or more prior to the ceremony
• If there is a church coordinator we will work in conjunction with them
• Assist wedding party, family members, and guests as needed on wedding day
• Organize wedding party Ceremony procession and recession
• Keeping in touch with the bridal party to know there whereabouts at all times and to keep them on schedule
• We are there to cue the musicians and work behind the scenes monitoring the site for any interferences
• Seating instructions for Ushers
• Determine where the videographer and photographer will shoot from
• Personal Assistant to the Bride
• Decide order of receiving line and head table setting if needed
• Confirmation of Vendors to confirm services one week prior
• Coordination of Events at Reception (dining, first dance, toast, cake cutting, garter toss, bouquet toss)
• Coordinates band staging and setup, lighting, power, attire, and manage the pace of the evening with the bandleader through repertoire and sound levels
• On-site Troubleshooter
• Be certain the tables are organized the way you designated with the correct number of chairs, favors, etc. before you and your guests arrive at the wedding reception
• Oversee all vendor commitments and make sure they are fulfilled to your standards
• Coordination of the collection of gifts at reception and organize where all of your wedding presents/cards will be transported
• Pack up all items belonging to you at the end of the night
• Be your eyes and ears throughout the day so you can relax and enjoy the great memories
• Keep the Bride and Groom from seeing each other before the ceremony and line bridal party up for ceremony
• Contact for flower delivery at church, pin corsages and boutonnieres on, remove moisture from bouquets and distribute to bridal party
• Alleviate last minute probles and stresses, emergency kit on hand for unexpected mishaps
• Set-up of unity candle, guest book/pen, placecards, special pictures, table cameras, cake napkins, cake pillars, favors at hall, transport altar flowers/pew bows to reception if needed after pictures (a extra fee may apply and let us know in advance so we can make arrangements with our staff to handle this) , tape loose cards to gifts, wrap top layer of wedding cake, wash and pack the toasting flutes, cake and knife server at end of night
• Assist DJ/Band with timing and Grand Entrance, and assist members of bridal party in assembling for dances
• Take bride's bouquet at end of night and drop off next morning to flower preservation place (this must be pre-arranged and cooler needs to be provided)
• Assist guests with seating cards by finding their table/seat at reception.
• Behind-the-scenes items at reception such as dimming lights for bridal dances, making sure food does not run out/liaison to kitchen and banquet manager to serve the needs of the bride and her family, supervise wedding and reception to make sure it is smooth.
• Assist Photographer in rounding up friends/family members for pictures before ceremony
• Distribute final payments to vendors
• Work with sound operator, vocalists, musicians, etc. on cues
• Advice on receiving lines
• Instructing attendants of their duties
• Start attendants and bride down aisle and fluff dress
• Wedding Day Timeline (indicates all timing and flow of day)
• Supervision of ceremony and reception setup to ensure a smooth and stress-free day
• Our presence during your reception to be certain everything runs smoothly and as scheduled. If your worrying about the management of the day you won't be having a good time.

This service gives you peace of mind for your special day. Includes up to 10 hours of wedding day coverage. Unlimited e-mails, phone calls and/or in-person meeting with client to discuss and finalize plans. We will ask you to complete a questionnaire pertaining to all of your plans, vendors, attendants and much more so that we have a snapshot of the day. Feel free to ask about anything that is on your mind relating to etiquette, budgeting, tipping, planning, etc. and we will give you advice and recommendations. Wedding day timeline and accessories checklist and seating template will be provided. If we are not already familiar with your ceremony and reception sites we will also visit to see layout and meet the on-site contacts for questions. Any additional hours of service that you may need will be billed at an hourly rate.

Services > Planning Service > Day of Planner Service